Terms and Conditions
All bioexploratory tour prices and fares are quoted in U.S. dollars and are listed as per person, based on double occupancy for a group of 10 participants. All prices and itineraries are subject to a final confirmation. A portion of the proceeds from the bioexploratory tour is donated to IBEX and may be tax deductible.
What Is Included
- Comprehensive educational program by select IBEX educational leaders, professional on-site guides, and local experts.
- Comprehensive day-by-day itinerary and pre-departure materials.
- Accommodations, excursions, and meals as outlined in the detailed itinerary.
- All land transportation and flights within designated itinerary unless otherwise indicated.
- Group transfers, entrance fees, baggage handling, airport and hotel taxes, and gratuities to porters, escorts, drivers, and guides.
What Is Not Included
- Airfare to and from the gateway city.
- Passport and visa fees.
- Transfers and baggage handling for excess baggage charges.
- Health, baggage, and trip cancellation insurance.
- Meals not specified in itinerary.
- Optional excursions.
- Personal items such as telephone and fax calls, laundry, beverages not specified as included.
- Gratuities for non-group services.
Limited single accommodations may be available at an additional fee. We make every effort to match single travelers who request a roommate. However, shared accommodations cannot be guaranteed and a single supplement rate will apply.
Air Tickets Purchased Independent of the Tour
We strongly recommend checking airline cancellation policy and other sales conditions before purchasing airline tickets since international departure times and flights can change. Tours can be cancelled due to low enrollment. Neither IBEX nor the tour operator accepts liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with a tour.
Visas and Passports
You are responsible for obtaining and paying for all visas and entry documents, for meeting all the health and other requirements, and for any documents required by the laws, regulations, orders, and requirements of the countries you will visit. Most countries require that the passport be valid for at least six months beyond the conclusion of your trip. It is recommended you have a minimum of three empty visa pages in your passport when traveling.
Because of the very mobile nature of bioexploratory tours, we strongly recommend you travel light. Due to limited capacity a single bag per person with dimensions not exceeding 30” x 21” x 11” (76x53x28 cm) and weight not exceeding 50 lb (22 kg) is allowed. We recommend having a soft-wall bag. It is also prudent to have a small backpack for daytrips. Make sure to check airline requirement as some carriers may have stricter weight/dimension limitations or baggage charges.
Participants of bioexploratory tours may be photographed and/or videotaped for educational and promotional purposes.
For the comfort of all participants, we adopt a no-smoking policy during all group activities, including excursions and meals.
You must be in good physical and mental health. Any physical condition requiring special attention, diet, or treatment must be reported in writing when the reservation is made.
Safety and Travel Risk
There are numerous rewards associated with travel to exotic destinations, however there are also certain inherent problems that may be encounter due to circumstances and situations associated with traveling to lesser developed countries. All participants must sign a release form outlining the risks associated with travel before undertaking any activity with IBEX.
The International BioExploration Society promotes ethical behavior toward local ecosystems and peoples by selecting tour operators who have a demonstrated history of responsible tourism. Tour Leaders are responsible for arranging the tour however they might not necessarily lead every group to the destination.
The itineraries are subject to modification and change by IBEX or its partners. Every reasonable effort will be made to operate programs as planned, but alterations may still occur after final itineraries are sent.
Deposits, Cancellations and Refunds
A fully refundable deposit of $500 per person per trip is required to reserve space on an IBEX BioExploratory Tour. Final payment is due 120 days prior to departure. IBEX reserves the right to cancel a reservation if full payment has not been received by 120 days prior to departure. For reservations made after final payment is due, full payment is required when the reservation is accepted. All cancellation notices must be received in writing. If the trip is canceled 90 days or more prior to departure, a refund less an administrative fee of $500 per person will be made. Per person charges for cancellations that occur less than 90 days prior to departure are subject to full forfeiture of the tour price unless the tour is full and your space is resold (in which case the $500 handling fee will apply). Any airline tickets issued are subject to the carrier's refund policy.
Unless otherwise specified, all reservations shall be made through Kriegner Travel Services, Inc.
Kriegner Travel Services, Inc.
11 North Main Street
Pennington, NJ 08534